Privacy Policy

Statement on Privacy and Data Protection

SECTION I: General

This Statement is an addition to the Terms and Conditions. Therefore, the general definitions and provisions of the Terms and Conditions apply.

The Provider operates the Service in full compliance with the Directive 95/46/EC on privacy and data protection. The Provider respects your privacy and therefore protects your personal data. SciteCard is not one a Web service that exists primarily in order to collect personal data.

For your convenience, the Provider has arranged all information on privacy and data protection in a “Questions & Answers” section. Nevertheless, this statement is a binding agreement between the Provider and each User. The User expressly consents to storage and processing of his/her personal data, as described and defined in this statement.

SECTION II: Master Data

What is master data?

Master data, in this statement, means all data related directly to a User as a person, irrespective of your actual usage of the Service. This includes i.e. a User’s name, email address and other contact information, birthday, gender, research vita, information about what conferences the User attends and what SciteCard Groups the User is a member of.

What master data is collected and stored by SciteCard?

SciteCard stores data you enter and submit on the Web service; i.e., if you submit your academic career to your profile page, SciteCard will store it. Or, if you join a group or a conference, SciteCard will store that information.

What master data is processed by SciteCard and why?

SciteCard will process your data in order to run the Web service, for example, if any internet user visits your profile page, we process your data in order to show your profile page. Very basic data (e.g. your name) is visible to all users. However, you can choose to make most of your data only visible to your closer friends. SciteCard will also process your master data randomly to provide dynamic Web pages to you that are individually adapted considering your master data. Furthermore, SciteCard reserves the right to process your master data to generate anonymous statistics. Such anonymous statistics will contain no information about any individual user.

Does SciteCard process my email adress and send emails?

SciteCard will process your email address solely to send emails to you containing information or notifications about the Service. SciteCard reserves the right to attach a minor part to such emails containing advertisements for products and services of any third party.

How can I see what master data is stored and how can I change or delete it?

You can see and edit your data on your profile pages. You can also delete all your master data but your name, your email address and your password. If you cancel your SciteCard subscription (if you wish to do so, please contact SciteCard by email, mail or fax), we will delete all your data. Unlike some other Web services, SciteCard will definitely not store any personal data of former users.

SECTION III: Traffic Data

What is traffic data?

Traffic data is data about your SciteCard usage. This is mainly tracking information on log-in times, duration, and activities while logged in Traffic data also includes your IP address/es and information sent automatically by your Web browser such as your browser software, preferred languages, and the name of your operating system.

What traffic does SciteCard collect and store?

SciteCard collects your traffic data, as defined before, and will store that data for the duration of your session (a session starts when you log in and ends when you log out. The session automatically times out after approx. 60 minutes of inactivity). After your session ends, SciteCard reserves the right to store traffic data for one day. During that period, your data is only connected to your IP address and not to your user account, which has your personal information. SciteCard will not be able to attach any individual user’s name to traffic data. However, it is possible that someone else (i.e., your internet service provider) could do so. After this one day, SciteCard will only store information about how many profile pages you viewed within thirty days. Only the number of pages are saved. Information about which pages you have viewed and when are not stored.

What traffic data is processed by SciteCard and why?

During your session, SciteCard needs to process traffic data to provide the Web service. After the session, SciteCard reserves the right to process traffic data (within one day, as mentioned above) to generate anonymous statistics. SciteCard uses this information to improve its services and user experience. SciteCard may also process traffic data for security and fraud-detection reasons. The number of profile pages you viewed is a security measure for the protection of personal data. Processing this information helps SciteCard detect and prevent “data harvesting”, meaning automatic retrieval of profile pages to gain many users’ personal data.

How can I view stored traffic data, change or delete it?

Please contact the SciteCard support team for any requests related to viewing, changing or deleting your traffic data. When you cancel your SciteCard subscription, we automatically delete your personal traffic data.

Does SciteCard use external tracking software?

We use Google Analytics, a web analytics service operated by Google, Inc., California, USA (“Google”). Google processes the data on behalf of SciteCard. Google Analytics uses cookies, which are text files placed on your computer to help the website analyze how individuals use the site. Any information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States of America. Google will use this information for the purpose of evaluating your use of the site, compiling reports on website activity for website operators, and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law. For Google Analytics, your IP address will be masked by truncating the last octet, in order to protect your privacy. More information about data privacy & security in Google Analytics can be found here. Please see Google’s terms and policies for further information.

SECTION IV: Cookies

What are cookies?

Cookies are small pieces of data that a website requests to be stored by your internet browser software on your computer. These data are then read by the site whenever you use the website again. Cookies can be overwritten and renewed, but if they are not, they expire after a given period of time.

SciteCard cookies

SciteCard uses cookies for functionality where the use is strictly necessary. The login cookie is set when you select “Keep me logged in” on the login dialog. If the cookie is set, you don’t need to log in manually on the same computer (using the same browser) each time you visit the SciteCard website. While this is convenient, it’s also a security risk: anyone with access to the computer may log in to your SciteCard account without a password. Thus, you must not tick the “Keep me logged in” box on a computer not used exclusively by you.

We also use targeting cookies so we can show you content that best suits you and is tailored to your scientific interests.

Cookies from third parties

The SciteCard website may contain embedded content from third parties. When your internet browser downloads such embedded content, the remote server that hosts that content can set and read cookies (but it can only read cookies from that exact third party).

SciteCard reserves the right to use certain Google services, operated by Google, Inc., California, USA (“Google”). The Google services may include Google Analytics, a web analytics service, Google Analytics Advertising Features, namely for Remarketing with Google Analytics, Google Display Network Impression Reporting, Google Analytics Demographics and Interest Reporting, and integrated services that require Google Analytics to collect data via advertising cookies and anonymous identifiers, and Google’s DoubleClick Services. Google uses cookies to help analyze how individuals use the site. Any information generated by the cookies about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States of America. Google will use this information for the purpose of evaluating your use of the site, compiling reports on website activity for website operators, and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law. Your IP address will be masked in order to protect your privacy by truncating the last octet. More information about data privacy & security in Google Analytics can be found here. Please see Google’s page on ‘How Google uses data when you use our partners’ sites or apps’, and Google’s terms and policiesfor further information.

If you decide to log in through your Facebook or LinkedIn account (but only then), the respective provider may read or set cookies. Both Facebook Inc. and LinkedIn Corporation are companies located in California, USA. See the Facebook and LinkedIn websites for those services’ respective terms and policies.

Google, Inc., Facebook Inc., and LinkedIn Corporation are each Safe Harbor certified; they have each notified the U.S. Department of Commerce that they adhere to the U.S.-EU Safe Harbor Framework developed by the U.S. Department of Commerce in coordination with the European Commission. The U.S.-EU Safe Harbor Framework provides guidance for U.S. organizations on how to provide adequate protection for personal data from the EU as required by the European Union’s Directive on Data Protection.

Limiting the use of Cookies

Most internet browsers allow you to adjust cookies acceptance settings, i.e. not to store cookies persistently. You are usually able to see the content of cookies and delete certain or all cookies. Many browsers also offer an ‘incognito mode’ that does not accept persistent cookies. Please consult your browser’s help section (or use a search engine) if you need assistance with these browser features.

SECTION V: Private Messages

How does SciteCard process private messages?

Messages sent privately within SciteCard will be processed in order to deliver them to the respective recipient(s). SciteCard may also process the message (including eventual attachments) randomly in order to investigate it and extract information, such as – but not necessarily limited to – anti-SPAM and anti-virus checking. Results of such processing (but not the message content itself) may be stored permanently for SciteCard’s own purposes. SciteCard respects the confidentiality of private communications, therefore, the process is fully automated and, unless the fully automated processing indicates a security threat or abusive behavior, no person but the recipient(s) will be cognizant of the message.

Will SciteCard share private messages with third parties?

Private messages will generally not be shared with any third party. SciteCard may nevertheless be obliged to share or grant access to private messages if ordered to do so by a court or a competent judicial authority.

SECTION VI: Transmission of data

Will SciteCard sell personal data to any third parties?

No. SciteCard will not sell or otherwise share personal data.

What about other third parties processing data on behalf of SciteCard?

SciteCard reserves the right to appoint third parties to certain tasks, such as database or software development. For that purpose, it might be necessary for personal data to be shared with and processed by such third parties. In this case, SciteCard remains fully responsible for your personal data and will bind any and all third parties to a written agreement ensuring they comply with this statement on privacy and data protection. SciteCard is committed to its user’s privacy, hence we are dedicated to choosing a contractor that is trustworthy, and who will operate under the legal regime of the Directive 95/46/EC.

SECTION VII: Privacy and Data Protection Supervision

Whom can I contact if I have a request or complaint about Privacy or Data Protection?

SciteCard considers privacy and data protection to be very important issues, as they directly affect the trust between us and our valued users. Therefore, SciteCard has implemented specific measures to supervise data protection issues. For any requests or complaints relating to privacy and data protection, please directly contact us on the Site´s contact form.

SECTION VIII: Changes to Statement on Privacy and Data Protection

How does SciteCard notify Users of changes in this Statement on Privacy and Data Protection?

By using the Service, you expressly agree to this Statement on Privacy and Data Protection.

When this Statement on Privacy and Data Protection changes, you will be informed at the time you login to SciteCard for the first time after the change was made, and you will be requested to agree to the new Statement on Privacy and Data Protection.

SciteCard won’t make any binding changes to this Statement on Privacy and Data Protection without your express consent.

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